LadyBug E (“we”, “our”, “us”) is committed to protecting your privacy and handling your personal data responsibly and transparently.
This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, register interest in our programs, apply for participation, attend events, or otherwise engage with LadyBug E.
By using our website or providing your information, you agree to the practices described in this Privacy Policy.
1. Who We Are
LadyBug E is an executive leadership and AI development program designed for senior women leaders navigating the opportunities and challenges of artificial intelligence.
For the purposes of applicable data protection legislation, including the General Data Protection Regulation (GDPR), LadyBug E is the Data Controller responsible for the processing of your personal data.
For any privacy-related enquiries, please contact:
LadyBug E
Email: info@ladybuge.com
Website: ladybuge.com
2. Information We Collect
We may collect the following categories of personal information:
Identity Information
- Full name
- Job title
- Company name
- Professional biography
Contact Information
- Email address
- Telephone number
- LinkedIn profile (if provided)
Program Application Information
- Application responses
- Professional experience
- Leadership background
- Executive challenges submitted as part of the application process
Event and Participation Information
- Attendance records
- Dietary requirements
- Accessibility requirements
- Feedback and survey responses
Marketing Information
- Newsletter subscriptions
- Event registrations
- Communication preferences
Technical Information
- IP address
- Browser type
- Device information
- Website usage analytics
- Cookies and tracking technologies
3. How We Use Your Information
We process personal information to:
- Evaluate program applications
- Manage participant registrations
- Deliver LadyBug E programs and events
- Communicate program updates and logistics
- Facilitate mentoring and participant matching activities
- Improve our programs and services
- Send newsletters and relevant communications
- Respond to enquiries
- Meet legal and regulatory obligations
- Maintain website security and performance
4. Legal Basis for Processing
Under GDPR, we rely on one or more of the following legal bases:
Consent
When you subscribe to newsletters, marketing communications, or voluntarily submit information.
Contractual Necessity
When processing is required to administer your participation in LadyBug E programs and events.
Legitimate Interests
To improve our services, develop our programs, maintain relationships with participants, and ensure the effective operation of our business.
Legal Obligations
Where processing is required to comply with applicable laws and regulations.
5. Sharing Your Information
We do not sell your personal information.
We may share information with trusted third parties where necessary, including:
- Technology and website service providers
- Event and venue partners
- Academic partner institutions
- Program faculty and mentors
- Strategic Leads and AI Specialists supporting participant projects
- Professional advisers, auditors, or legal counsel
- Authorities where required by law
All third parties are expected to process personal data in accordance with applicable privacy regulations.
6. Executive Challenges and Program Confidentiality
Participants may share business challenges, strategic initiatives, or organizational information during the program.
LadyBug E treats such information with care and encourages all participants, faculty members, mentors, Strategic Leads, AI Specialists, and partners to respect the confidentiality of discussions.
However, participants remain responsible for ensuring that they do not disclose confidential, proprietary, regulated, or legally protected information without appropriate authorization from their organization.
7. International Data Transfers
Some of our service providers may process information outside the European Economic Area (EEA).
Where international transfers occur, we ensure appropriate safeguards are in place, including:
- European Commission Standard Contractual Clauses
- Adequacy decisions
- Other lawful transfer mechanisms permitted under GDPR
8. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy.
Typical retention periods include:
- Program applications: up to 24 months
- Participant records: up to 5 years
- Marketing subscriptions: until consent is withdrawn
- Financial and contractual records: as required by law
Information that is no longer required will be securely deleted or anonymized.
9. Photography, Video and Media
LadyBug E events may include photography, video recording, interviews, and promotional content.
Images and recordings may be used for:
- Marketing materials
- Social media
- Website content
- Program promotion
- Community communications
Where required by law, consent will be requested before use.
Participants may contact us at any time to discuss concerns regarding media usage.
10. Your Rights
Under GDPR, you have the right to:
- Access your personal information
- Correct inaccurate information
- Request deletion of your information
- Restrict processing
- Object to processing
- Withdraw consent
- Request data portability
- Lodge a complaint with a supervisory authority
To exercise any of these rights, please contact us using the details provided below.
11. Cookies
Our website uses cookies and similar technologies to improve user experience and understand website usage.
Cookies may be used to:
- Remember preferences
- Analyze website traffic
- Improve website functionality
- Support marketing and communications activities
Users can manage cookie preferences through their browser settings or through our cookie consent banner.
Please refer to our Cookie Policy for additional information.
12. Security
We implement reasonable technical and organizational measures designed to protect personal information from:
- Unauthorized access
- Accidental loss
- Misuse
- Disclosure
- Alteration
- Destruction
While no online system can guarantee complete security, we continuously work to maintain appropriate safeguards.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect legal, operational, or program-related changes.
The most current version will always be published on our website.
14. Contact Us
If you have questions regarding this Privacy Policy or the handling of your personal information, please contact:
LadyBug E
Email: info@ladybuge.com
Website: ladybuge.com
If you are not satisfied with our response, you may contact your local data protection authority.